Providing Goods and Services to People with Disabilities: Customer Service Policy Statement
1. Our mission
The mission of Yfactor Inc. is to provide content management systems, hosting, consulting and e-commerce solutions to business and non-profit organizations. Yfactor Inc. uses an integrated approach to achieve a community or organization’s goals, whether that’s to grow economic development, tourism, donations, member value, or profit. Yfactor Inc.’s integrated solutions are always tailored to meet the strategic goals of each organization.
2. Our commitment
In fulfilling our mission, Yfactor Inc. strives at all times to provide its goods and services in a way that respects the dignity and independence of all people, including those with disabilities. We are committed to giving people with disabilities the same opportunity to access our goods and services and allow them to benefit from the same services, in the same place and in a similar way as all of our customers.
3. Providing goods and services to people with disabilities
Yfactor Inc. is committed to excellence in serving all customers including people with disabilities and we will carry out our functions and responsibilities in the following areas:
We will communicate with people with disabilities in ways that take into account their disability.
We will train staff who communicate with customers on how to interact and communicate with people with various types of disabilities.
3.2 Telephone services
We are committed to providing fully accessible telephone service to our customers. We will train staff to communicate with customers over the telephone in clear and plain language and to speak clearly and slowly.
We will offer to communicate with customers by e-mail, in person, or through an interpreter, if telephone communication is not suitable to their communication needs or is not available.
3.3 Assistive devices
We are committed to serving people with disabilities who use assistive devices to obtain, use or benefit from our goods and services. We will ensure that our staff is trained and familiar with various assistive devices that may be used by customers with disabilities while accessing our goods or services.
Our staff will be available to provide the following alternative service methods: Staff will be available to assist customers on the premises, or the delivery of the service can be provided in an alternative location.
We are committed to providing accessible invoices to all of our customers. For this reason, invoices will be provided in the following formats upon request: hard copy, large print, e-mail, or pdf.
We will answer any questions customers may have about the content of the invoice in person, by telephone, or e-mail.
4. Use of service animals and support persons
We are committed to welcoming people with disabilities who are accompanied by a service animal on the parts of our premises that are open to the public and other third parties. We will also ensure that all staff, volunteers and others dealing with the public are properly trained in how to interact with people with disabilities who are accompanied by a service animal.
We are committed to welcoming people with disabilities who are accompanied by a support person. Any person with a disability who is accompanied by a support person will be allowed to enter Yfactor Inc.’s premises with his or her support person. At no time will a person with a disability who is accompanied by a support person be prevented from having access to his or her support person while on our premises.
Fees will not be charged for support persons for admission to Yfactor Inc.’s premises.
5. Notice of temporary disruption
Yfactor Inc. will provide customers with notice in the event of a planned or unexpected disruption in the facilities or services usually used by people with disabilities. This notice will include information about the reason for the disruption, its anticipated duration, and a description of alternative facilities or services, if available.
The notice will be placed at all public entrances and service counters on our premises.
The following is a list of facilities and services located on the premises: elevators and accessible washrooms.
6. Training for staff
Yfactor will provide training to all employees, volunteers and others who deal with the public or other third parties on their behalf, and all those who are involved in the development and approvals of customer service policies, practices and procedures. Individuals in the following positions will be trained:
- Chief Executive Officer, Chief Operating Officer, Chief Technology Officer, Consultants, Communications Co-ordinator, Web Developers, and Graphic Designer.
- This training will be provided within three weeks of when staff commences their duties.
Training will include the following:
- The purposes of the Accessibility for Ontarians with Disabilities Act, 2005 and the requirements of the customer service standard
- How to interact and communicate with people with various types of disabilities
- How to interact with people with disabilities who use an assistive device or require the assistance of a service animal or a support person
- What to do if a person with a disability is having difficulty in accessing Yfactor Inc.’s goods and services
- Yfactor Inc.’s policies, practices and procedures relating to the customer service standard.
Applicable staff will be trained on policies, practices and procedures that affect the way goods and services are provided to people with disabilities. Staff will also be trained on an ongoing basis when changes are made to these policies, practices and procedures.
7. Feedback process
The ultimate goal of Yfactor is to meet and surpass customer expectations for all customers, including those with disabilities. Comments on our services regarding how well those expectations are being met are welcome and appreciated.
Feedback regarding the way Yfactor provides goods and services to people with disabilities can be made in person, by e-mail, by telephone, by fax, or in writing. All feedback will be directed to the Chief Operating Officer. Customers can expect to hear back within 2 business days.
Complaints will be addressed according to complaint categories already established in our company’s complaint management procedures.
8. Modifications to this or other policies
We are committed to developing customer service policies that respect and promote the dignity and independence of all people including those with disabilities. Therefore, no changes will be made to this policy before considering the impact on people with disabilities.
Any policy of Yfactor that does not respect and promote the dignity and independence of people with disabilities will be modified or removed.
9. Questions about this policy
This policy exists to achieve service excellence to customers with disabilities.
If anyone has a question about the policy, or if the purpose of the policy is not understood, an explanation will be provided. For additional information please contact the Chief Operating Officer of Yfactor Oliver Pacheco at 416-977-9724 x555 or firstname.lastname@example.org.